If you registered for IMWe 2020, then please read trough the information carefully to organize all you need for your trip to the Living Library this Easter!
Arrival and Departure
Check-in starts at 3:00 pm on Sunday the 5th of April.
Please arrive between 3:00 pm and 4:30 pm. If you arrive later than this, you will not be able
to check in until the end of the evening programme (approx. 11:00 pm).
There will be no pick up from Rieneck train station when you arrive. The walk from the train station to the castle takes about 20 minutes. You can of course organize yourselves through the —» Facebook group or the mailing list to walk together or join participants coming by car. If you are planning to drive, the car park is at the bottom of the hill leading up to the castle.
Castle contact number in case of emergencies or traveling problems: +49 9354 902317.(This number cannot be used for private calls during the IMWe!)
IMWe will end on Monday the 13th April, at 11:30 am, after eating breakfast and cleaning up the castle together. Please tell us when you check in on the first day whether you will be staying for lunch on departure day (N.B. this is not included in the fee).
If you need health insurance for your trip to Germany , we offer a health and liability insurance package for the week of IMWe for 15 EUR .
If you are interested in this insurance package, please write an email to Daniel (firstname.lastname@example.org) latest by the 15th of March including your name, address and date of birth.
Health & Liability
What to bring?
Your ultimate packing list for IMWe 2019
During the International Evening you will have the opportunity to present your home country, region or town. Therefore, we ask you to prepare the following:
1. Presentation of your country and its Scouting and Guiding traditions
You will be given a table where you can display pictures, events, photos and/or objects. It would be great if you also prepared a short sketch, dance or a game to present your home country. Please consider the international aspect, all explanations and presentations should be in English.
2. Food and drinks from your country
We also ask that you bring a regional or national specialty of your country. Since there are a lot of vegetarians participating, take this into consideration so we have a selection of vegan, vegetarian and meat-based foods. On this day, there is no dinner prepared by the kitchen staff, instead we will eat the food all the participants bring to the international evening. There are facilities for storing foods that need to be kept cool, ask about the fridge on arrival. Please take into consideration that the cooking facilities are very limited so preferably bring food that does not require cooking (or bring a stove with you). We hope scouts from each country will collaborate on the presentation and food – if you need help with finding out who they are, contact us (). For the German Scouts: Please work together in presenting the different regional states (‘Bundesländer’).
Absolutely no hard liquor/spirits are allowed during IMWe, therefore please don’t bring any to the castle. If we discover any hard liquor, we are obliged to confiscate it and will pour it away. This rule also applies for International Evening.
International Evening is on the Tuesday, so please ensure any food you bring will still be fresh by then.
Update due to the Corona Virus (11th of March):
We kindly ask you to think through how to serve the food on the evening. Please avoid “common candy bowls” or any serving options where multiple people are touching the same food items and try instead to come up with solutions where everyone only touches the food that they will eat themselves. Maybe you can have a spoon or a pair of kitchen tongs with which you yourself can serve everyone the piece they want? Or maybe you can provide the food in some handy single portions?
On Wednesday you will have a day out of the castle to explore the surroundings. There are several options for you on this day for example, a trip to nearby towns Würzburg or Karlstadt, hiking, geocaching, swimming and sauna, or visiting the SOS Village Community Hohenroth and more! If you’ve already decided how to spend this day, come prepared and don’t forget your swimsuit, hiking boots or a handheld GPS device.
Please note that all costs on Day Out such as entrance fees, lunch, train tickets etc. are your own responsibility and not included in the IMWe fee. There are several inexpensive options and the team will provide you with all the information you need during the IMWe week.
Things to Bring
1. Clothing – Scout uniform, slippers, working clothes for handicraft work, hiking boots (if you want to hike), comfortable clothes (e.g. for dancing), bad-weather clothes for cold and rainy days (we will have a camp fire and games outdoors), everyday clothes.
2. Towel and bed linen – (duvet cover, pillow case and single sheet) you can bring your own, or these items can be rented from the castle (towels for 2 EUR and bed linen for 5 EUR per set).
3. Instruments – If you own any musical instruments (including ones you don’t play), sheet music for group performances (choirs, duets, trios, etc.) and music sheet stands, please bring them along.
4. Costumes - Participants are asked to bring a costume based on the theme, that you will wear several times throughout the week. Creativity has no limits here, a superhero or a supervillain? Or even something inanimate like Thor's “Mjolnir” hammer Draw inspiration from comics and films, or make up your own super-IMWean! There should be no limit to your imagination. Remember to take the weather into account and note that you will have to move around the castle in your costume, so think practically.
5. Brochures and flyers to advertise your own Scouting and Guiding, camps and events
6. If you like, some cakes, biscuits, snacks or sweets from your country for chatting times
7. Board games to play with or teach others
8. A flash light (torch) for the camp fire evening would be handy
9. And don’t forget the basics like a wash kit and pyjamas!
Your chance to get involved
IMWe is an interactive creative programme, where the participants are invited and encouraged to share their creative talents in music, acting, dancing, designing etc. There are various ways to get involved and contribute to the programme. You already have ideas? Great! Please fill out one of these —» forms for each of your ideas/activities to share during one of the programme points. It is also possible to tell us your ideas during IMWe too.
On Monday there will be time for games - everything from board games, outdoor running games and team-building games indoors. If you have a game you would like to play with others, please bring it with you.
Music Interest Groups (MIGs)
Almost every afternoon there will be one hour of MIGs when you can do absolutely anything musical. For example, teaching each other instruments, choir, percussions, creating medleys, rapping, covering a song and so much more.
Interest Groups (IGs)
Don’t hide your superpowers and share your talents during one of the IGs at IMWe! If you want to teach your skills to others you are very welcome to lead your own workshop that will last either one or two hours. Your IG can be anything creative from hand crafted items to dancing, any kind of theatre or games indoors and outdoors, or even massage or discussion groups. If you are interested in leading an IG, please bring everything you need (tools and materials for interested participants) or check beforehand if we might be able to provide you with anything.
Almost every day after lunch there is Dream Time. 45 minutes of relaxing and napping accompanied by comfortable music, poetry, story reading or other relaxing activities. Come and share your most dream enducing activity with us. If you would like to offer any Dream Time programme, please contact Bebbo ()
Living Library - Programme Point
On Tuesday afternoon there will be a special program point – we want to invite you all to a living library, either as curious readers, or as books!
To find out more about this programme point - please click here
Obviously there will be no living library without books! Therefore we are hoping that many of you will volunteer for this programme point!
Do you have a story to tell?
On Thursday during the Creative Evening, you participants will be on the stage. We invite you to present fun performances that could include: sketches, juggling, plays, acrobatics, tricks, songs, dancing etc. Start thinking now about ways you could share your creativity on this evening, you could get together with other participants from your country/region to prepare something, or find other like-minded people once you arrive.
In a cozy atmosphere we will discuss Scouting and Guiding topics while sipping coffee and tea. You will have the opportunity to lead a discussion with a small group of people interested in the topic. If you are passionate about a topic in your organization; are an expert in a certain field; or simply want to exchange knowledge and experience on an issue - please bring it to IMWe! Discussion topics are unlimited… we have so much to talk about considering our superpower in Scouting and Guiding!!!
During the Scouting Café you also have the opportunity to present your up-coming events and camps. For these presentations you will have an absolute maximum of three minutes, and of course more time afterwards to share more at a discussion table.
After the evening programme there is an optional possibility to come together and calm down after a superpower filled day! For example: Listening to nice music and painting, listening to a story, getting impulses for new thoughts, lighting some candles and relaxing, etc. Feel free to also offer your own meditative and relaxation ideas.
The Concert is your chance to perform any type of music you want. If you can play an instrument or want to sing, you are welcome to contribute. Please feel free to join even if you don’t consider yourself an experienced musician! You will have time to rehearse performances during IMWe, especially during Music IGs. If you can prepare something in advance – all the better, but you can also form groups during the week! Every participant can take part in up to three performances during the Concert on Saturday.
Holy Week Programme
You will have the opportunity to take part in two scouty, ecumenical vespers during the event - one on Good Friday and another one on Easter Sunday - to celebrate the Easter holidays. Please contact Julia (Julia.email@example.com) if you would like to contribute with some music (guitar playing, a nice song, anything else that you think would fit…) to the vespers!