If all went well with your registration, you should have first received an automatic registration confirmation right after filling in the registration form, and later an email written by our participant contact (from the address "info(at)imwe.net"). If you did not receive these confirmation emails (and they did not get stuck in your spam filter), please —» contact us as soon as possible!

If you cannot find a confirmation email from us ("info@imwe.net"), please —» contact us and we'll let you know if you are registered!

There might be some delay between the payment arriving on the VCP account and sending out a confirmation to you. This is because we do not have direct access to the VCP account, but instead get a summary of payments every few weeks. As soon as we get the summary, we will send you a confirmation!

IMWe is an international scout leader training after which you will get an official diploma for 50 training hours, including topics such as "Methods for creative programmes with children and young people" and "Comparison of different associations and their leadership understanding". It is in the interest of many local and national scout organisations to support their leaders participation in training events, and many scout associations offer scholarships for courses or, for example, agree on paying some of your travel costs.

Take a look at what financial means your scout association offers, or ask if your local group could support you with the participation fee or travel costs! The IMWe team is happy to answer any questions you or your association might have concerning the contents of the training. You could also check out other not scouting-related funding opportunities in your country, like Erasmus+ or similar.

If you cannot get any support from your own association, we or the —» IMWe Network Association still might be able to help you out in some way if you want to come but cannot afford the fee. Please —» contact us and our finance teamer will get back to you.

The IMWe participation fee is entirely used for your stay on Rieneck castle and the IMWe programme.

For example, the Level 1 fee of 410 Euros will cover the following costs:

• 370 Euros for bed and meals

• 20 Euros for supporting Level 2 and 3 countries, early birds

• 10 Euros for deco and programme (Workshops, etc.)

• 10 Euros for the Decoration Weekend

The entire IMWe costs cannot be covered by fees, therefore the camp relies on VCP and external funding.

Due to the VCP's aim of gaining new members, there is a new policy of non-Scouts having to pay 100€ extra for events. Alternatively, you can become a VCP member (the standard fee is 84€ per year) and then pay the normal fee (see here for the registration: https://vcp.de/mitmachen/zum-mitgliedsantrag/).

Being a Scout is defined as being a current member of a WAGGGS/WOSM-member Scout organization. Therefore, even if you're a Scout, but your organisation is not part of WAGGGS or WOSM (like some Pfadfinderbünde in Germany that are not part of the rdp), or you have been an active Scout in the past, but are not a paying member of any organisation right now, this rule applies to you as well...

If you're still unsure whether this rule applies to you, just get in touch with us.

Yes it is, although you will, of course, miss out on much of the fun!

For visits up to three nights you pay a fee of 49€ per night (as of 2026). If you stay for at least four nights you will pay the full participation fee.

This might be possible in some cases, but we kindly ask you to contact us for clearing up the details. Please be aware that in a situation where the event is fully booked, participants that have already paid their participation fee are prioritized!

Please write any wishes on your registration form, or contact us directly! We cannot guarantee that every wish is fulfilled (filling the different size rooms in the castle with all our participants can be quite the puzzle!), but we will do our best.