Question 1

I registered, but did not get a registration confirmation. Am I registered?

Accepted Answer

If all went well with your registration, you should have first received an automatic registration confirmation right after filling in the registration form, and later an email written by our participant contact (from the address "info(at)imwe.net"). If you did not receive these confirmation emails (and they did not get stuck in your spam filter), please —» contact us as soon as possible!

Question 2

I can't remember if I have registered already; could you please let me know if I am on the registration list?

Accepted Answer

If you cannot find a confirmation email from us ("info@imwe.net"), please —» contact us  and we'll let you know if you are registered!

Question 3

I have paid the fee; when will I receive the payment confirmation?

Accepted Answer

There might be some delay between the payment arriving on the VCP account and sending out a confirmation to you. This is because we do not have direct access to the VCP account, but instead get a summary of payments every few weeks. As soon as we get the summary, we will send you a confirmation!

Question 4

Can I get some financial support for participating on IMWe?

Accepted Answer

IMWe is an international scout leader training after which you will get an official diploma for 50 training hours, including topics such as "Methods for creative programmes with children and young people" and "Comparison of different associations and their leadership understanding". It is in the interest of many local and national scout organisations to support their leaders participation in training events, and many scout associations offer scholarships for courses or, for example, agree on paying some of your travel costs.
Take a look at what financial means your scout association offers, or ask if your local group could support you with the participation fee or travel costs! The IMWe team is happy to answer any questions you or your association might have concerning the contents of the training. You could also check out other not scouting-related funding opportunities in your country, like Erasmus+ or similar.
 
If you cannot get any support from your own association, we or the —» IMWe Network Association still might be able to help you out in some way if you want to come but cannot afford the fee. Please —» contact us and our finance teamer will get back to you.

Question 5

What does the IMWe fee consist of? What is my money used for?

Accepted Answer

The IMWe participation fee is entirely used for your stay on Rieneck castle and the IMWe programme.
 
For example, the Level 1 fee of 410 Euros will cover the following costs:
370 Euros for bed and meals
20 Euros for supporting Level 2 and 3 countries, early birds
10 Euros for deco and programme (Workshops, etc.)
10 Euros for the Decoration Weekend
 
The entire IMWe costs cannot be covered by fees, therefore the camp relies on VCP and external funding.

Question 6

Why do I have to pay 100€ extra as a non-Scout and who does this apply to?

Accepted Answer

Due to the VCP's aim of gaining new members, there is a new policy of non-Scouts having to pay 100€ extra for events. Alternatively, you can become a VCP member (the standard fee is 84€ per year) and then pay the normal fee (see here for the registration: https://vcp.de/mitmachen/zum-mitgliedsantrag/). 
Being a Scout is defined as being a current member of a WAGGGS/WOSM-member Scout organization. Therefore, even if you're a Scout, but your organisation is not part of WAGGGS or WOSM (like some Pfadfinderbünde in Germany that are not part of the rdp), or you have been an active Scout in the past, but are not a paying member of any organisation right now, this rule applies to you as well...
If you're still unsure whether this rule applies to you, just get in touch with us.

Question 7

What if I need a visa to travel to Germany?

Accepted Answer

General information on the visa process for Germany can e.g., be found on the website of the Foreign Office: here. We recommend for you to start applying as early as possible. If you are traveling in a group with several people from your country, you can join together in the process. Sadly, we as the team can’t do much to help with visa issues, so it is mostly down to you to organize that.

The process regarding IMWe is as follows:
Every participant needs to register AND pay the fee.
Your Scout organization needs to write a letter confirming that every participant is an officially registered Scout in the organization and has a good standing in Scouting in your country. This can be done for all participants at once if they have already applied.
Once we have all of that, we will write to our national Scout office and ask them to issue you with a letter of recommendation. You can then send that to your embassy and apply for your visa.
If for some reason the visa does not work out, we can transfer back the money you paid for the fee.

If you have any more questions, feel free to get in touch at info@imwe.net.

Question 8

Is there a registration deadline?

Accepted Answer

No, we do not have a fixed deadline for registrations. As long as there are still beds at the castle, you can sign up. Remember, you're registration only becomes binding once you pay the fee!

Question 9

What if I need to cancel my registration?

Accepted Answer

​Once you have transferred your fee, you may cancel your registration free of charge until January 15th, 2026. If you cancel after this date, we must charge you a cancellation fee of 25% of your total fee.

Question 10

Is it possible to only attend one day/a couple of days? How much is the fee, if I do not stay for the entire week?

Accepted Answer

Yes it is, although you will, of course, miss out on much of the fun!
For visits up to three nights you pay a fee of 49€ per night (as of 2026). If you stay for at least four nights you will pay the full participation fee.

Question 11

Can I reserve a spot at IMWe, but pay later/pay at IMWe?

Accepted Answer

This might be possible in some cases, but we kindly ask you to contact us for clearing up the details. Please be aware that in a situation where the event is fully booked, participants that have already paid their participation fee are prioritized!

Question 12

Can I share a room with YY?

Accepted Answer

Please write any wishes on your registration form, or contact us directly! We cannot guarantee that every wish is fulfilled (filling the different size rooms in the castle with all our participants can be quite the puzzle!), but we will do our best.

Frequently Asked Questions

I registered, but did not get a registration confirmation. Am I registered?

I can't remember if I have registered already; could you please let me know if I am on the registration list?